Regina Association of Middle Eastern Dance

Annual General Meeting

October 25, 2008-10-31

 

 

Attendance:

 

Lindsay Selzler, Benda Trumbley, Elisabeth Smith, Beve Gardner,

Andrea Lachambre, Daphne Budding, Mea Cicansky, Adrienne Germain Richards , Annissa Spechko, Barbara Tomporowski, Kate Johnston, Roxanne Rogowski, Jennifer Hval, Barb Bell, Darla Goettler, Dianna Graves

 

1.      Adoption of Agenda

·        Agenda order change to move item 10 – the election of new board members to item 6 and push the remaining items down one number.

·        No longer looking for a treasurer.

Mea Cicansky made a motion to accept the agenda for the Annual General Meeting. Roxanne seconded the motion. Passed.

 

2.      Update of RAMED policies

·        Teacher accreditation – the changes to the policies were in blue. A form and been completed to apply for accreditation. The workshop hours have been increased to 120 hours. The plan is to have an accreditation in January timeframe. There will be a notice before the date in order to allow people to prepare.

·        Discussion. Barbara Tomporowski. It was believed that the requirements are reasonable but that the process should be paper-based if it can’t be done in January. Beve Gardner suggested that perhaps references from an accredited member should enough and to not include the idea of live presentations. Mea Cicansky suggested committing to a date and the get volunteers from the attendees to stand on the committee. The accreditation date is set for January 10, 2009, in the afternoon. The following volunteered to be part of the committee:

                                                                          i.      Kate Johnston

                                                                        ii.      Mea Cicansky

                                                                      iii.      Darla Goettler

                                                                       iv.      Jennifer Hval

                                                                         v.      Beve Gardner (based on availability)

Roxanne R. made the motion that the accreditation program be accepted as brought forward. Elisabeth Smith seconded the motion. Passed.

·        The Board made a change to a policy to increase the bursary for Board Members up to $300.

Beve Gardner made a motion to accept the increase. Darla Goettler seconded the motion. Passed.

 

3.      Review of Annual Financial Statements

  • Brenda Trembley read from the Corporate Branch, Justice letter indicating the following:
    • Financial Statements must follow GAAP principles
    • Statements must be approved and signed by Board
    • 2/3 of the membership must vote in order to not carry out an audit. This is not available today.

·        Discussion. It was decided that the financial statements should be audited every year.

  • This year, the statements will be audited and then sent out to members to vote acceptance.
  • In future years, the financial statements will be audited before the AGM.

Barbara Tomporowski made a motion to have the financial statements audited prior to the Annual General Meeting. Adrienne Germain Richards seconded the motion. Passed.

Next year’s annual meeting will be held in early November.

 

4.      Membership Year End

  • The board suggested that the membership year end follow the financial year end.

Elisabeth Smith made a motion to change the membership year to August 1 – July 31. Kate Johnston seconded the motion. Passed. An addendum will be sent to the existing members to inform them of the change.

 

 

5.      Insurance Coverage

Information only.

The RAMED insurance covers all members and member shows.

 

6.      Election of new Board Members

  • Two new members are required for the Board.
  • Anna Scott requested that her name stand as secretary.

Andrea LaChambre made the motion to accept Anna Scott as secretary. Daphne Budding seconded the motion. Passed.

  • No one was interested in the Merchandise Board Member.
  • Mea Cicansky suggested that she would be willing to take on merchandise as a volunteer, if necessary.
  • As a note, Kathy Simpson is willing to volunteer for events.
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7.      Upcoming RAMED events

  • Library Viewing and Snack Luck.
  • Guest Artist for 2009 Workshop. There is a potential for a master class on April 17 for teachers and advanced students. A maximum of 8 people. Must know by the end of October if people are interested. The master class will be held at a rec center with mirrors.
  • Annual Members Show at Western Christian College – May 9, 2009. A performer sheet has been created to assist in organizing the show.
  • Open House dates have been changed to first Saturday of October and February in order to accommodate the community programs.
  • Beve Gardner requested posters for these events.
  • Other events to be posted on the website can be sent to Amy directly.
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8.      Standard Rates for Teachers and Performers

  • The Board looked at this. It cannot enforce rates only make suggestions. A 20 – 30 set will be increased to $150. It appeared that people were more or less charging the same for classes. Suggested that people should get paid at least what the City of Regina charges which is $35/hour. Workshop rates will be posted at $100/hour for workshop at a minimum.
  •  

9.      RAMED Survey Results

  • The results were discussed.
  •  

10. Newsletter – New dates and deadlines. Changed to three times a year – Fall – First week in September, Winter – First week in January, Spring/Summer – First week in May. Deadline for submissions is 15th of the previous month.

 

11. Budget Review. The budget was reviewed and accepted.

 

Mea Cicansky made a motion to end the meeting. Barb Bell seconded the motion. Passed.